After you’ve written a report or term paper or whatever, do a global search for the word that. Read the sentence. Does the sentence read just as well without “that’? Then, take it out. Remember what Strunk and White say, “Omit needless words.”
BTW, if you want to write and you don’t have The Elements of Style by Strunk and White, go get it. It’s the handiest and quickest little book on grammar and writing ever.
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